![]() ![]() Metadata should be added when the resource is uploaded to ensure it is useful and easily found, however, it is also important to monitor your resources and to keep your metadata relevant and up to date.Īs well as editing individual resources, you can also edit multiple resources using a batch edit. Unlike related resources which allows you to link resources with a common subject or theme, alternative files allow users to search for one resource and easily access multiple variations of it from a single point. Resources are intended to be a single entity, however, sometimes it is necessary to store multiple versions together with a single set of metadata, this is when you need to use alternative files. The options you see will depend on your user group permissions but the view here is what you would see if you have full access to the resource and all system actions. Resource tools provide options and controls for managing each resource. The ResourceSpace search feature is a very powerful tool and if used effectively can quickly lead you to the resources you want. Featured collections are intended for promoting selected resources so Administrators can showcase the best or newest materials. Public collections are designed for grouping resources which belong as a set, for example a photo shoot or project documentation. ![]() These fields are grouped by resource type, with global fields (those which may apply to any resource) coming at the top of the page, and fields that are specific to a selected resource type further down. The advanced search page provides access to a wider selection of metadata fields, making it possible to create very refined searches. The basic panel features a general search box for quick, free text searching across all indexed fields, along with resource type and date. The simple search panel sits to the right of every page within ResourceSpace, making it easy to search from anywhere within the system. The fields the embedded data is placed into are configured by an administrator and can accommodate any metadata stored within the file. With a standard configuration, members of the General Users group will first upload into the 'Pending Submission' state.Įxiftool is a useful third party tool that allows data embedded within a file to be automatically extracted on upload into the resource metadata. Some users will have restricted permissions within ResourceSpace, affecting how they upload assets to the library. It is key that you put as much relevant metadata into the resource fields as possible now to make your contributions as valuable as they can be. Uploading files into ResourceSpace is a very simple process, however it is at this stage that you will be adding the metadata that ensures your resources can found and used effectively. ResourceSpace Knowledge Base article to introduce the System Administrators role within ResourceSpace Knowledge Base Section introduction for Resource Administers to learn and understand how to work within ResourceSpace ![]() ResourceSpace has built a large international community with a wide range of supported languages. To view this video please enable JavaScript, and consider upgrading to a web browser that supports HTML5 video ResourceSpace Digital Asset Management System uses embedded and user inserted metadata to describe and track your resourcesĪrticle in the ResourceSpace Knowledge Base explaining Concepts about Fixed List Metadata.Ī ResourceSpace Knowledge Base article explaining user accounts and access within ResourceSpace for users. ResourceSpace Digital Asset Management System: Open Source, Open Culture, Free Software, Free ForeverĪrticle to explain the concept of Resources and how they are structured with ResourceSpace Digital Asset ManagerĬollections, public collections and featured collectionsīecause resources within ResourceSpace may be tagged with many different types and pieces of metadata, there is no need to store them in a traditional hierarchical folder structure in order to know where to find them. ResourceSpace is a fully featured Digital Asset Management Solution released under an Open Source License Introduction to the user guides section of the ResourceSpace Knowledge BaseĪrticle to explain how the ResourceSpace Knowledge Base is structured to assist with finding content specific for the reader The ResourceSpace Knowledge Base provides a library of guides and information to help individuals and businesses with their Digital Asset Management System.įind out from the Knowledge Base how to get started with the ResourceSpace Digital Asset Management System. ![]()
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